Data will be entered once. Under the old system, data had to be entered separately into each department's systems. That meant that the same numbers sometimes got typed over and over by different people, in different offices. Now, new electronic processes mean that data is entered once and transmitted across the University electronically.
More authority and accountability will be delegated to the faculties. Easily available information means that the faculties will no longer need to ask the central administration every time they need a fact or figure. Faculties will have greater control over their own budgets.
Shadow systems will be eliminated. Some parts of the University have developed their own computerized accounting systems, unconnected to the University-wide system. These "shadow systems" create extra work because data must then be transformed before entering the University-wide system. Huidekoper says supplemental systems that are integrated into the University-wide systems, such as a grant management system at the School of Public Health, will not be changed.
The system will offer better tracking and reporting. The new system will allow administrators to quickly retrieve data that was previously inaccessible to them, like expense reports broken down by individual professor or project.
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