Leaders of Harvard Library touted the successful integration of Harvard’s 73 libraries into a single University library in an interview with The Crimson Wednesday.
“This is unprecedented,” said Executive Director for the Harvard Library Helen Shenton. “We’ve never done this before. Harvard’s never done this before.”
But librarians interviewed by The Crimson said that from their perspective working within the system, the dust has far from settled.
On Aug. 1, the University officially completed a library reorganization that has been over two years in the making. Harvard has described the effort as a move to adjust the library’s resources to the needs of the 21st century by reducing inefficiencies in the system and investing in innovation and advancement.
In an email sent Thursday to Harvard faculty by University Provost Alan M. Garber ’76, he described the restructured organization as “off to a promising start.”
Garber could not be reached for comment for this article.
A new online Harvard Library portal, which consolidates functions that were previously spread across a number of websites, is among the more visible changes. The restructuring also created several new departments whose employees serve the same function across the entire system, allowing library to minimize overlap and increase efficiency.
Despite administrators’ confidence in the effectiveness of the transition, librarians described Harvard Library as being in a state of limbo, with many of the potential benefits of the reorganization yet to be realized.
Under the new organization, jobs were renamed and positions reshuffled such that some workers now report to supervisors they had never interacted with in the past.
According to Shenton and Senior Associate Provost for the Harvard Library Mary Lee Kennedy, workers went through orientations over the summer to acclimate them to the new system.
Kennedy and Shenton said that helping workers adjust to the reorganized system is an ongoing process, one that will continue in the months to come.
The Crimson spoke to 23 librarians for this story, 14 of whom declined to comment on this article. Those who agreed to an interview were granted anonymity so that they could maintain relations with administrators.
“There are increasing amounts of chaos because things are still in transition,” said one librarian. “People have moved on or moved to different places and we haven’t had any communication about who’s in charge now for specific functions.”
The librarian acknowledged the need for changes to the library system, but said that the execution has made her job more difficult. She also said she believes that the current problems would eventually be fixed.
The reorganization left the library staff 12 percent smaller than it was last year. Sixty-five employees accepted early retirement packages as part of the Library’s Voluntary Early Retirement Incentive Program. In early July, Harvard Library laid off an additional six workers.
Libraries Face Possible ChangesSeven months after its creation, a task force chaired by University Provost Steven E. Hyman is poised to recommend fundamental changes to Harvard’s library system this semester, with an eye toward cutting costs and centralizing its administrative structure.
University Revises Library Structure
Online Chat Disturbs Library EmployeesA transcript alleging to show a virtual conversation between University officials and a concerned library worker sparked confusion and distress among library staff last week.
Future of Harvard Libraries UncertainAs doubts about the future of Harvard libraries have mounted, what faculty, library workers, and administrators have called lackluster communication on the part of the University has led the Harvard community to question whether a restructured library system will meet its needs.
Some Library Workers Choose Early RetirementSixty-five Harvard University Library employees have accepted early retirement packages as part of the Library’s Voluntary Early Retirement Incentive Program, according to a University spokesperson.
University Will Not Significantly Cut Library StaffDespite initiatives to centralize its workforce, the Harvard Library System will not be significantly reducing its approximately 930 person staff, according to an emailed announcement from Harvard University Library Executive Director Helen Shenton and Senior Associate Provost for the Harvard Library Mary Lee Kennedy.